如何筛选Outlook从Exchange下载的项目

If you’ve got limited drive space or a slow internet connection, you might want to limit what things Outlook downloads. We’ve shown you how to control the items that Outlook downloads based on the ages of the items, but that’s not very flexible. It also only works on emails in your mailbox (and, for Outlook 2016 and later, delegate mailboxes), so if you’ve got access to public or shared folders, or you’ve got a lot of calendar events and tasks, you need another option. Step forward folder synchronization, which lets you filter the things Outlook downloads on a folder-by-folder basis.

如果驱动器空间有限或互联网连接缓慢，则可能要限制Outlook下载的内容。 我们已经向您展示了如何根据项目的年龄来控制Outlook下载的项目，但这不是很灵活。 它也仅适用于邮箱中的电子邮件(对于Outlook 2016及更高版本，则委派邮箱)，因此，如果您可以访问公用或共享文件夹，或者您有很多日历事件和任务，则需要另外一个选择。 前进文件夹同步，它使您可以逐个文件夹过滤Outlook下载的内容。

Note: Folder synchronization works with all supported versions of the Outlook client when you are connected to a Microsoft Exchange Server, including Hotmail or Outlook.com. If you connect to another service, like Gmail or a personal mail server, you can configure these options but Outlook may ignore them.

注意：当您连接到Microsoft Exchange Server(包括Hotmail或Outlook.com)时，文件夹同步可用于所有受支持的Outlook客户端版本。 如果您连接到其他服务(例如Gmail或个人邮件服务器)，则可以配置这些选项，但Outlook可能会忽略它们。

You can access the synchronization options for a folder by clicking Folder > Folder Properties.

您可以通过单击文件夹>文件夹属性来访问文件夹的同步选项。

You can also right-click the folder in the Navigation pane and then click the “Properties” command.

您也可以在“导航”窗格中右键单击该文件夹，然后单击“属性”命令。

On the folder’s properties window, switch to the “Synchronization” tab.

在文件夹的属性窗口上，切换到“同步”选项卡。

The good news is that there’s only one thing to do on this tab: create your filter. Click the “Filter” button to open the Filter window and get started.

好消息是，此标签上只有一件事要做：创建过滤器。 单击“过滤器”按钮以打开“过滤器”窗口并开始使用。

The Filter window lets you choose the condition (or conditions) that a message has to meet for Outlook to download it to this folder. Any email that doesn’t meet these conditions still exists on the server, and you can access those emails through the Outlook web app or Outlook online.

通过“筛选器”窗口，您可以选择邮件必须满足的一个或多个条件，Outlook才能将其下载到此文件夹。 服务器上仍然存在任何不满足这些条件的电子邮件，并且您可以通过Outlook Web App或Outlook Online访问这些电子邮件。

Each folder can have different synchronization filters, so if you create a filter on your Inbox, that won’t affect any other folder. You have to create a separate filter for each folder, so it only really makes sense to use this on folders with a lot of items.

每个文件夹可以具有不同的同步筛选器，因此，如果在收件箱上创建一个筛选器，则不会影响任何其他文件夹。 您必须为每个文件夹创建一个单独的过滤器，因此仅在包含很多项目的文件夹中使用它才有意义。

Right now my inbox is full of emails where I’ve been CC’ed on stuff that’s not that important, so we’re going to create a filter that only synchronizes mail sent to me and where I’m the only person on the “To” line.

现在，我的收件箱中充满了我不那么重要的邮件的抄送地址，因此，我们将创建一个过滤器，该过滤器仅同步发送给我的邮件，而我是“到线。

To do this, add a name to the “Sent To” box, enable the “Where I am” checkbox, and then select “the only person on the To line” from the drop-down menu to the right.

为此，请将名称添加到“发送至”框中，启用“我在哪里”复选框，然后从右侧的下拉菜单中选择“收件人行中的唯一人员”。

Click the “OK” button, and a warning message will appear.

单击“确定”按钮，将出现警告信息。

This message means that any emails matching your filter will be downloaded to the folder and any emails that don’t match your filter will be removed from the local folder. The emails that don’t match won’t be deleted—they’ll still be available in the Outlook web app, and if you change or remove your filter, Outlook can download them again.

此消息意味着与您的过滤器匹配的所有电子邮件将被下载到该文件夹​​，而与您的过滤器不匹配的所有电子邮件将从本地文件夹中删除。 不匹配的电子邮件将不会被删除-它们仍将在Outlook Web App中可用，并且如果您更改或删除过滤器，Outlook可以再次下载它们。

Click “OK” on the message, and then “OK” on the properties window. Restart Outlook and the filter should be applied immediately, although on folders with thousands of emails it could take some time to re-synchronize. Once your mail filter has synchronized, you can compact your mailbox to maximize the space gain.

在消息上单击“确定”，然后在属性窗口上单击“确定”。 重新启动Outlook，并且应该立即应用筛选器，尽管在包含成千上万封电子邮件的文件夹中，可能需要一些时间才能重新同步。 邮件过滤器同步后，您可以压缩邮箱以最大程度地利用空间。

To remove the filter, go back to the Filter window and click the “Clear All” button. Close the open windows and restart Outlook to apply the changes.

要删除过滤器，请返回“过滤器”窗口，然后单击“全部清除”按钮。 关闭打开的窗口，然后重新启动Outlook以应用更改。

This synchronization tool is great for shared mailboxes where you only want to see email sent to you or your team. You can also use it to stop showing emails or calendar events that are older than a certain age, filter out large attachments, stop syncing emails from particular addresses, and much more. The filter criteria are many and varied, so if you want to filter particular emails, you should be able to find a combination of filter criteria that lets you do it.

该同步工具非常适合共享邮箱，您只想查看发送给您或您的团队的电子邮件。 您还可以使用它来停止显示超过特定年龄的电子邮件或日历事件，过滤掉大附件，停止同步来自特定地址的电子邮件等等。 过滤条件多种多样，因此，如果您要过滤特定的电子邮件，则应该能够找到可以满足要求的过滤条件组合。

翻译自: https://www.howtogeek.com/392644/how-to-filter-what-items-outlook-downloads-from-exchange/